How We Collect Personal Information
We collect personal information through multiple channels to better serve your recruitment or employment needs. This includes information submitted through our website contact forms, email correspondence, LinkedIn profiles and direct messages, referrals from mutual contacts, and CV submissions through our job application portal. We handle all information with care and in compliance with Australian privacy laws.
Candidate Information
When you submit your CV via our website or provide information during a recruitment process, we collect personal information including your name, contact details, work history, qualifications, location, work rights, and salary expectations. We use this information solely to identify and present you with suitable recruitment opportunities, to share your details (with your consent) with potential employer clients, and to comply with our legal obligations as a recruitment agent.
We retain candidate information for up to 12 months from your last interaction with Sonitec, after which we securely delete it. If we're actively engaged with you on a specific opportunity, we may retain it longer for the duration of that engagement and for a reasonable period afterwards for record-keeping.
You have the right to request access to, correction of, or deletion of your personal information at any time. To exercise these rights, email info@sonitec.com.au or reply to any email thread you have with us. We'll respond within 30 days.
Candidate information submitted through the website is delivered to us via email through Resend, our transactional email provider. CV attachments and submission details are stored in our Microsoft 365 mailbox in Australia. We do not transfer candidate information outside Australia or the European Union.
How We Use Your Information
- Matching candidates to relevant roles and opportunities within our network
- Communicating with you about job opportunities, placements, and recruitment progress
- Improving our services and refining our candidate and client matching processes
- Meeting our legal and regulatory obligations as a recruitment agency
- Sending market insights, salary guides, and industry articles — with an option to opt out at any time
Disclosure of Your Information
We only share your personal information with client companies when matching you to relevant roles and opportunities. This is done with your consent and only for the purpose of recruitment and employment consideration. We never sell your information to third parties or use it for purposes beyond recruitment matching. All information sharing is consistent with the Australian Privacy Principles (APPs) and our obligations as a licensed recruitment agent.
Security of Personal Information
We take the security of your personal information seriously. We implement industry-standard encryption, access controls, and secure data storage practices. Our systems are regularly reviewed and updated to protect against unauthorised access, loss, or misuse. Only authorised Sonitec team members have access to candidate and client data.
How Long We Keep Your Information
We retain your personal information for the duration of our engagement with you, plus an additional two years after the relationship concludes. This retention period allows us to support any follow-up placements or referrals. If you wish to have your information deleted earlier, please contact us at info@sonitec.com.au and we will process your request within 30 days.
Your Rights
Under the Australian Privacy Principles, you have the right to access the personal information we hold about you, request corrections to any inaccurate information, and request deletion of your data (subject to our legal obligations). If you wish to exercise any of these rights, please contact us at info@sonitec.com.au.
Changes to This Policy
We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. We encourage you to review this policy periodically. Any material changes will be notified to you via email. This policy was last updated in April 2026.
Contact Us
If you have any questions or concerns about this Privacy Policy, your personal information, or how we handle data, please contact us at info@sonitec.com.au or visit our office at 39 Martin Place, Sydney NSW 2000, Australia.